A society is a group of individuals united for common purposes such as sports, music, culture, art, religion, or education. In India, the Society Registration Act governs the process of registering societies, a law widely accepted by various state governments. To establish a society, a minimum of 7 people is required, and it can also include foreigners or companies following the Society's Memorandum of Association (MOA). A legal professional can draft the MOA, which needs to be signed by all members and witnessed by a Notary Public. Additionally, the rules and regulations can be signed by at least three members of the governing body.
Memorandum and By-laws
- The MOA can either be printed or typewritten and should include the society's name, objectives, and details of the signatories like their names, addresses, and occupations.
- All signatories must sign the memorandum.
- A registered society needs to maintain a list of its members, which should not be less than three in number.
- The internal affairs of the society will be managed by the committee, appointed only during society meetings.
- The term for office-bearers should not exceed three years.
- The society is required to maintain annual accounting records and conduct at least one general meeting each year.
Members of the society
To be the members and to get Society registration in India, following documents are necessary.
- Aadhaar card
- PAN card
- Address proof
- Passport size photo.
Register office documents
- For rented offices, a rental agreement is essential.
- An electricity bill (within a two-month timeframe)
- No Objection Certificate (NOC) from the landlord are also required.
The finalized name of the society, along with the Memorandum of Association (MOA), Rules and Regulations, and the application for society registration needs to be submitted.
Companies, foreigners, partnership firms, and registered societies are eligible for society registration.
The procedure is given below.
- Conduct a general meeting.
- Pass a resolution.
- The secretary must sign a notice regarding the name.
According to Section 14 of the Society Registration Act 1860, members are entitled to receive the profits.